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Special Collections & Archives Interest Group (SCAIG) |
| Co-ChairsHenry Handley (2020-2022)Marian Library Collections Librarian and Assistant Professor Joshua Zeller (2021-2023)
Head of Access Services |
Past Events
SCAIG 2021
Management in Many Forms: Coordinating People and Projects in Remote and Hybrid Environments
Wednesday, May 26, 2021, 9:00AM - 11:30 AM, virtual workshop
We are excited to announce the SCAig 2021 Annual Workshop, “Management in Many Forms: Coordinating People and Projects in Remote and Hybrid Environments.” This workshop will take place virtually on Zoom, and will consist of two one-hour panels, each with two to three speakers and a break in between the panels.
Panel 1 will focus on managing teams and projects within a special collections/archives department in a remote/hybrid environment:
Resource Mapping in Special Collections: Managing Remote Digital Projects Across
Library Departments
Alia Levar Wegner
Digital Collections Librarian, Miami University
Resource mapping is a strategy for identifying partnerships and aligning
resources for specific outcomes. Although more commonly used in the
non-profit sector to create impactful partnerships with limited
resources, it is also an effective way to create and manage remote
special collections projects across library departments. This
presentation discusses how Miami University’s Walter Havighurst Special
Collections & University Archives harnessed the power of resource
mapping to create 8 remote digital projects for 18 library staff members
and 11 students over the course of a year.
Alia Levar Wegner is the Digital Collections Librarian at the Walter Havighurst Special
Collections and University Archives at Miami University. She is
responsible for coordinating the digitization of special collections
materials, developing digital collections, and consulting on digital
humanities projects. Before joining Miami University Libraries, she was
the Rare Book Collection Assistant at the University of North
Carolina--Chapel Hill and spent two years working as an editorial
assistant with the William Blake Archive. She holds a BA in History from
Clemson University, an MS in Information from Florida State University,
and a MSc in Book History and Material Cultures from the University of
Edinburgh.
Remote and Hybrid Projects with Student Employees
Kayla Harris, Marian Library Librarian/Archivist
Henry Handley, Marian Library Collections Librarian
University of Dayton
This presentation discusses the initial move to remote work for student
employees in the Marian Library at the University of Dayton in Spring
2020, and applying strategies from remote management to a hybrid
environment for the 2020-2021 academic year.
Kayla Harris is an
archivist and assistant professor at the Marian Library at the
University of Dayton. She manages the archival collections, including
manuscripts, visual resources, and religious ephemera, as well as
providing reference, outreach, and primary source instruction. Kayla
directs the archival projects for undergraduate student employees and
has previous experience supervising full time employees, graduate
students, and volunteers.
Henry Handley is collections librarian and assistant professor at the
Marian Library at the University of Dayton. He stewards published
materials in the Marian Library, including circulating books, pamphlets,
the juvenile collection, rare books, and journals/periodicals. He also
supervises undergraduate student employees projects with these
collections, including inventorying new accessions, updating metadata,
and other collections management.
Panel 2
focuses on managing projects with people outside of the library and
archives, including donors, community members, and other stakeholders:
CWRU COVID-19: Tell Your Story
Helen Conger, Archivist
Julia Teran, Archivist
Case Western Reserve University
In spring 2020 the CWRU Archives launched a project to collect personal
stories of members of the university community during the COVID-19
coronavirus pandemic. The Archives staff will describe how they started
this program while working from home. They will discuss how they
communicated with university staff and donors, what approvals were
needed, how the program was advertised, the process developed for donor
submissions, and plans to make the collection accessible.
Helen Conger is an archivist at the Case Western Reserve University
Archives. She is responsible for collection development and management
activities, administers the web archiving program, coordinates
digitization, manages the departmental website, and provides research
and reference services. She is a member of the Society of American
Archivists, Midwest Archives Conference, Mid-Atlantic Regional Archives
Conference, Society of Ohio Archivists, and recently completed a
two-year term of office as chair of the Cleveland Archival Roundtable.
Helen is a Certified Archivist and holds an M.A. in History and Archives
Administration and a B.A. in History and English.
Julia Teran is an archivist at the Case Western Reserve University
Archives. Before joining CWRU, she worked as a project archivist at the
Bentley Historical Library at the University of Michigan, Ann Arbor. She
holds a B.A. in English from the University of Michigan, Ann Arbor, and
an M.L.I.S., M.A. in History, and Graduate Certificate in Archival
Administration from Wayne State University. Julia is a Certified
Archivist, and is a member of the Society of American Archivists,
Midwest Archives Conference, Academy of Certified Archivists, Society of
Ohio Archivists, and the Cleveland Archival Roundtable.
When Life Hands you a Pandemic: Navigating Donor Relations during COVID-19
Kristina Schultz, University Archivist
University of Dayton
Work acquiring the collection of the late humorist, Erma Bombeck, had
already begun prior to the pandemic. This presentation will focus on a
brief overview of Bombeck’s work and relationship with the university
and the steps taken during the pandemic to ensure the completion of the
process of acquisition and transfer of the collection. The presenter
will also talk briefly about their work with a local artist and the use
of technology to continue conversations while working through
preliminary assessment of the personal papers the university hopes to
acquire.
Kristina Schulz is a graduate of Miami University and received her Master of Arts degree in Public History at Wright State University. After spending over fifteen years as a museum archivist, Kristina made the jump to academic archives in 2013. One of her favorite things about her work is uncovering stories within the many collections at UD and sharing them with the campus community. When not at work, Kristina enjoys spending time with her husband, two daughters, two stepsons, and their goofy Labrador retriever. Post-pandemic, Kristina is looking forward to traveling to the beach.
SCAIG 2020 Joint Workshop with the Society of Ohio Archivists
Opening Doors - Outreach with Archives and Special Collections
Thursday May 14, 2020, Virtual Workshop
Description: After a history of closed doors and limited access, outreach has become essential to getting the public engaged with special collections and archives. This workshop addressed the various ways that archivists and special collections librarians can better reach out to their users communities and cultivate new user communities. Five presenters from different types of archives and special collections libraries including academic libraries, government records centers, and local historical societies discussed their outreach efforts and provide their tips and tricks for improving your outreach efforts, no matter the size of your institution and staff.
Presentations:
- Sharing Time: Carving Out a Space for Collections Outreach - Natalie Fritz, Clark County Historical Society at the Heritage Center
- Is That Account Really Necessary? Thinking Differently about Social Media in Libraries and Archives - Steve Ammidown, Browne Popular Culture Library, Bowling Green State University
- Let's Try this Again: Revamping Oral History at Warren County - Jenifer Baker and Jen Haney Conover, Warren County Records Center and Archives
- Outreach in a Time of Overwhelm: How Can We Maintain (or Gain!) Momentum? - Speaker: Miriam Intrator, Ohio University
Slides and Recording Available on the Society of Ohio Archivists Website
SCAIG 2019 Meeting: Teaching with Primary Sources
Wednesday, May 29, 2019, 9 AM - 3 PM
Archives and Rare Books Library, University of Cincinnati
Archivists and special collections librarians are stewards of unique resources. Instruction and reference librarians have in-depth knowledge about online and other print primary sources. This workshop helped participants consider ways that they might develop teaching opportunities for their collections and resources. The workshop was for anyone interested in developing a course-related session, a co-curricular learning opportunity, a for-credit course--there are so many possibilities!
During this workshop participants:
- Considered collection and resource strengths, barriers, and opportunities for teaching
- Identified possible learning outcomes
- Brainstormed active learning teaching scenarios
Workshop instructors were Heidi Gauder, Kayla Harris, and Stephanie Shreffler, archivists and librarians at the University of Dayton and authors of “The Archives as Classroom: A Primary Source Mini-Course" for the Society of American Archivists’ Case Studies on Teaching with Primary Sources series.
View photographs and instructor slides from this workshop.
SCAig 2018 Meeting and Workshop: Description is People!: Sharing Descriptive Practices
Thursday, May 17, 2018
Morning Meeting
Thompson Library, The Ohio State University Libraries
- Membership meeting
- Lightning round presentations
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- Presenters:
- Karmen Beecroft, Digital Projects Librarian, Ohio University Libraries, "Reproducing the Reading Room Experience with Digitized Documents of a Sensitive Nature"
- Suzanne Maggard, Reference/Collections Librarian, University of Cincinnati, "Getting through the Barriers: Moving to ArchivesSpace at UC"
- Russell Schelby, Senior Systems Consultant, Applications Development & Support, The Ohio State University Libraries, "Archival Description from the IT Side"
- Nicholas Ver Steegh, Metadata Technologies Librarian, Ohio University Libraries, "Another Core: Applying VRA Core to the Barnett Hook Postcards"
- Collection tours
Ohio History Center
Using descriptive and technical standards for your finding aids will makes access to your collection better now, and into the future! Standards-compliant description can more easily migrate between systems and be shared in an increasingly linked open data environment. Participants learned:
- Key requirements for creating finding aids following Describing Archives: A Content Standard, Second Edition (DACS)
- Importance of standards-based description in modern discovery environments, including leveraging Encoded Archival Description (EAD)
- Project management strategies for clean-up projects to bring legacy finding aids up to standards
View photographs and instructor slides from this workshop.
SCAig 2017 workshop: Preserving Scrapbooks in the Archives with Jennifer Hain Teper
Friday, June 9, 2017, 9:15am-4:30pm at the University of Dayton.
The day included tours of UD’s archives and special collections, lunch, and networking.
This workshop was generously supported by the Midwest Archives Conference Speaker’s Bureau program—we thank MAC for its support of archival education in the Midwest!The workshop Wakelet, handouts, and slides are available here!
