ALAO SSIG
Program Planning Committee
Meeting Minutes
January 19, 2001

Members Present: Mary Ayres, Southern State South Campus; Becca Griffith, Southern State Central Campus; Gail Richmond, Bowling Green State University [BGSU]; Doug Morrison, OSU-ATI, Joy Ramos, University of Akron; Martha Kluth, University of Akron; Michael Ludle, Methodist Theological Seminary of Ohio, Karen Ketchaver, John Carroll University, Gaynelle Predmore, BGSU

Guest: Bob Gray, Kent State University

I. Pre-Conference Wrap-Up:

Mary reported on the budget for the Pre-Conference held at Ashland University, November 3, 2000. Total expenses were $1,430.97 and total income was $1,750. That equals a net income of $319.03. There were 50 participants.

Karen reported on the 33 evaluations collected. Overall the Pre-Conference received a good or excellent rating.

II. Spring Workshops April 5 & 6, 2001:

Spring workshops will be held at Kent State University [KSU] on April 5 and at Southern State South Campus on April 6.

Linda Dobb, Executive Vice President at Bowling Green State University will be main speaker focusing on Continuing Education for Support Staff. Her presentation will be the morning program. Equipment needs are only and overhead projector and screen.

Bob Gray reported on the facilities and generous support that KSU will be providing SSIG.

1. KSU is willing to put up information about both workshop locations on their web site with a link to the ALAO web site.
2. Registration at KSU is limited to 52 people.
3. KSU will also design flyer for the workshops.
4. Dean Mark Weber, KSU, will pick up the cost of Room 301 in the KSU Student Center.
5. KSU School of Library will fund breakfast that will include coffee, hot water for tea/hot chocolate, juice, 7 dozen mini muffins, 3 dozen mini bagels, and 2 dozen Danish.
6. The committee made menu choices for the soup/salad/sandwich buffet as well as for an afternoon break with information provided by Bob. KSU needs final count for food 3 days prior to the workshop.

The Committee worked on the ALAO Activity Proposed Expense report for the upcoming workshops. Registration fee was set at $30.00 to cover expenses.

It was decided that registration deadline will be March 28. Flyer needs to be sent out by February #, 2001 [help did we say a date]. Flyer could also be submitted to the ALAO Newsletter by February 15 to be included in the next issue that’s due to be printed by March 15. Gail volunteered to compose a letter to Library Deans/Director to encourage their support of support staff attending workshops. Gaynelle will take care of registrations, e-mail confirmations, receipts, and nametags.

Karen offered to develop evaluations for workshops.

Gail will compile folders. Material for inclusion into folders should be sent to Gail by March 16. Items to be in folders includes: evaluation, history of ALAO, ALAO Fall Conference Announcement, SSIG Committee descriptions, Secretary/Chair Elect mini biographies, list of attendees with e-mail address, receipts

For the afternoon portion of the workshop it was requested if KSU could do their student training program that was offered at the ALAO Annual Conference this past fall and also offer a networking/touring of library time as well. Mary asked if KSU presenters might be available to come for afternoon session at Southern State. Bob said that he would check into both possibilities.

Mary reported that Southern State South Campus Workshop registration is limited to 75.

Menu for the day there includes a meat choice, mashed potatoes, mixed vegetables, salad, and dessert.

III. ALAO Annual Conference Pre-Planning:

Theme for the Annual Conference is Thriving on Chaos, Leading Change. Deadline for proposals is February 16, 2001.

Mary mentioned that she had been invited to attend the next meeting of the ALAO Program Planning Committee and was asking for suggestions for sessions that would appeal to support staff for the Annual Conference.

It was announced that SSIG would not be doing a Pre-Conference for this coming year.

A business meeting for SSIG will be held at the Conference. Part of this meeting will include an ice breaking/networking activity.

Another session at the conference is also tentatively being planned. Mary will be checking with her Library Director to see if he’d be interested in doing a presentation that would be of interest to support staff.

IV. Other Business:

Doug Morrison announced his candidacy for the ALAO Board At-Large position.

An on-call meeting has been scheduled for Friday, March 2, 2001. Michael offered to host it at Methodist Theological Seminary in Delaware.

Recorded by G. L. Predmore